Procurement & Supply Chain Administrator

NetSuite Procurement Expertise That Keeps Australia's Veterinary Supply Chain Moving

Procurement expertise creates lasting business impact when paired with the right career partner. As a Procurement & Supply Chain Administrator, you'll support an established Australian veterinary business while building long-term international experience through Emapta. Enjoy permanent work-from-home flexibility, premium employee benefits, continuous learning, and the opportunity to transition into an ongoing full-time role.

Snapshot

• Employment Type: Project-based (opportunity to transition into an ongoing Full-Time Employment)
• Work Setup: Permanent Work From Home
• Salary: PHP 60,000 to PHP 70,000
• Shift: Day Shift, 8:30 AM -5:00 PM AEST, Weekends Off

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Fixed weekends off
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

Essential

• 3 to 5 years of experience in procurement, purchasing, supply chain, inventory control, logistics, accounts payable support, or supply chain administration
• Proficiency in NetSuite ERP and intermediate to advanced Microsoft Excel
• Hands-on experience processing or reviewing supplier invoices, purchase orders, and supplier reconciliations
• Strong attention to detail with excellent analytical and problem-solving skills
• Excellent written communication skills
• Strong organizational and time management skills
• Ability to manage multiple priorities and resolve issues efficiently

Desirable

• Experience using ZoneCapture or other accounts payable automation solutions
• Knowledge of accounts payable processes, supplier reconciliations, and supplier claims
• Ability to create and schedule NetSuite saved searches and reports
• Experience working with international suppliers and manufacturers
• Knowledge of NetSuite reporting, dashboard maintenance, and data analysis
• Experience supporting inventory discrepancy investigations

Responsibilities

Procurement & Supply Chain Administration

• Support daily procurement and supply chain administration activities.
• Monitor and resolve NetSuite cases involving incorrect, damaged, missing, short-dated, or mislabeled inventory.
• Track procurement and inventory cases, ensuring timely updates and resolution.
• Coordinate with suppliers and internal teams to resolve supply chain issues.
• Process supplier credit requests, replacement stock requests, and corrective actions.
• Maintain accurate supplier communications and case documentation in NetSuite.
• Escalate complex or unresolved supply chain issues when needed.
• Prepare reports on open cases, aged cases, supplier performance, and issue trends.

Accounts Payable & Supplier Invoice Administration

• Review and process supplier invoices and bills in NetSuite.
• Verify invoices against approved purchase orders and goods received.
• Investigate and resolve invoice discrepancies involving pricing, quantities, freight, or documentation.
• Coordinate with suppliers and internal teams to resolve billing issues.
• Raise and monitor cases for invoice mismatches.
• Support supplier reconciliations and follow up outstanding supplier credits.
• Maintain accurate supplier billing records and supporting documentation.
• Assist with invoice workflow administration and accounts payable queries.

NetSuite Administration & Reporting

• Maintain NetSuite case management, reporting, and system administration.
• Create and manage NetSuite cases, saved searches, and workflows.
• Generate and distribute reports on inventory, purchasing, supplier performance, accounts payable, and operational metrics.
• Schedule recurring reports and ensure timely delivery to stakeholders.
• Monitor supplier cases, invoice discrepancies, outstanding credits, and purchasing performance.
• Maintain accurate supplier, product, purchasing, and inventory master data.
• Identify and correct data discrepancies to maintain NetSuite data integrity.
• Support reporting enhancements, dashboard improvements, and process improvement initiatives.

Key Performance Indicators

• Update and resolve supplier discrepancy cases within agreed service levels.
• Process supplier invoices and bills accurately and on time.
• Reduce aged supplier cases and invoice discrepancies.
• Maintain the accuracy and integrity of NetSuite data and reporting.
• Follow up supplier credits, replacement requests, and invoice queries promptly.
• Deliver timely reporting and procurement support to maintain high stakeholder satisfaction.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference!